The board portal is an important element of an organization’s management tools. Committees, boards, and executive leadership teams use it to optimize meeting workflows. They can collaborate with confidence, thanks to the security functions, and align on strategic decisions. It also reduces costs and time spent on physical board materials. The multitude of board software vendors that offer solutions can make it challenging for companies to choose the right tool. Comparing board portal software is a smart way to narrow down your options. This includes evaluating security levels, desired board management tools and the quality of service/support.
To begin to begin, you must decide what is most important to your board portal. This includes the number of board members and what type of information you will need to disclose. Then, determine what features are needed to meet these needs (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information you’ve gathered can be used to assess the available board portals and choose the one that best is best suited to your business’s needs.
Board meetings should have the highest level of security, since they will be discussing confidential and sensitive documents. To ensure your portal is as secure as possible you should look for a system that utilizes encrypted confidential files to protect against data theft and hacks. A portal that has an audit trail allows you to track who has accessed and edited documents.